How long must agencies maintain forms used for proper in-processing of Airmen?

The requirement to maintain forms used for the proper in-processing of Airmen for three months after the reporting month reflects the need for timely record-keeping while also allowing the organization the flexibility to dispose of records that are no longer needed for operational purposes. This timeframe aligns with administrative practices that balance efficiency in record retention with the need to ensure that all necessary information is available for immediate reference and auditing purposes. Maintaining forms only for the three months following the reporting month helps ensure that the records reflect the most current and relevant data regarding Airmen status without requiring unnecessary long-term storage.

This approach also helps manage physical and digital storage costs while ensuring compliance with regulatory requirements for record retention.